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Administration Officer

Job Description

Job Tittle : Adminstration Officer


The Administration Officer is responsible for maintaining day to day, accounting, administrative and personnel services in order to meet legislative requirements and support company operations.

DUTIES AND RESPONSIBILITIES

·         Supervise all accounting tasks including timely recording of transactions, cash management, bank transactions, preparation of payroll

·         Maintain and monitor the books of accounts, e.g. ledger, sub-ledger cash book and all other records as required

·         Ensure timely payment of salaries, taxes and other expenditures

·         Check conformity and accuracy of payment requests

·         Maintain bank relationship, plan and monitor the cash flow requirements

·         Prepare and submit obligatory reports to authorities (TRA, BRELA, etc.)

·         Proficient in use of Microsoft Office, especially Excel

·         Oversees and administers the day to day activities of the office, develops policies procedures and systems which ensure productive and efficient office operations.

·         Organizes, facilitates board management meetings and takes minutes.

·         Works in conjunction with human resource department to help compile duties and activities of all members of staff

·         Serves as primary point of administration contact and liaison with other officers, individual and operational matters concerning the office.

·         Oversees operation of the office accounts, coordinates and budget for the office.

·         Maintains the office budget and making sure general office requirements are met.

·         Maintaining a schedule and application of licenses and tracking the ones that are due for expiry and renewal

·         Overall responsibility of petty cash and daily postings and cash disbursements

·         Making contracts updating and managing leave days, maintaining filing and retrieval of employee records.

·         Making sure all casuals employed have IDs to avoid possible chance of ghost workers

·         Filling any quarterly returns as may be required by Tanzanian authorities.

·         Payroll processing.

·         Submission and payment of statutory deductions for all employees

·         Supplier payments.

In the absence of the administration officer, the accounts Manager will designate a person to handle the administration tasks of the company



Requirements

1.        At least a relevant diploma or degree from a recognized institution in accounting, finance, business administration or related field is required

2.       CPA (K) Holder (Experience in Xero accounting package is added advantage)

3.       Strong interpersonal, writing and oral presentation skills in English and Swahili

4.      Energetic and a team player.

5.       Good record keeping skills.



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